Privacy & Data Protection
Privacy Policy
NC Youth Impact respects the privacy of students, families, volunteers, partners, and website visitors. This policy explains what information we collect through our website, why we use it, and the choices available to you.
Effective date: August 15, 2023
Privacy at a glance
Information you provide
Our contact form asks for a first name, optional last name, email address, and message.
How we use it
We use information to respond, manage programs and partnerships, protect the website, and improve our work.
What we do not do
We do not sell contact-form information or use it for third-party advertising.
1. Scope of this policy
This Privacy Policy applies to the NC Youth Impact website at ncyouthimpact.org and information submitted through website forms. It does not automatically apply to independent websites, social-media platforms, schools, libraries, community partners, or other third parties that may be linked from our website.
Additional notices, registration terms, or consent forms may apply to particular programs, events, competitions, volunteer activities, photographs, or student submissions.
2. Information we collect
Information you provide directly
When you use our Contact page, we collect the information entered into the form, which currently includes your first name, optional last name, email address, and message. Please do not submit sensitive information such as passwords, Social Security numbers, financial-account information, medical records, or payment-card details through the contact form.
Program, event, or project information
If you separately register for a project or event, submit student work, volunteer, or provide a media release, we may receive additional information such as a school or organization name, grade level, parent or guardian contact details, project materials, photographs, or consent choices. The applicable form or notice should explain what is requested and how it will be used.
Information processed automatically
Our website, hosting provider, WordPress services, security tools, anti-spam tools, and analytics tools when enabled may process technical information such as an IP address, browser and device type, operating system, referring page, pages visited, date and time of access, and cookie or similar identifiers.
3. How we use information
- Respond to questions, requests, and partnership inquiries.
- Coordinate projects, events, volunteers, mentors, and community relationships.
- Communicate about an activity for which you requested information or provided consent.
- Operate, maintain, secure, troubleshoot, and improve the website.
- Prevent spam, fraud, abuse, and security incidents.
- Maintain records reasonably needed for organizational, safety, legal, or administrative purposes.
- Use information for another purpose described when the information is collected or with your consent.
4. Contact forms and spam protection
Our Contact page uses a WordPress form. Form submissions may be stored in the website’s WordPress database and sent by email to the person responsible for responding. A submission may include the fields you enter together with technical information such as the submission time and IP address.
If Jetpack Akismet anti-spam is enabled, form information such as an IP address, user agent, name, email address, and message may be sent to Automattic’s Akismet service for spam checking. Administrators should review the website’s current WordPress Privacy Policy Guide whenever form, analytics, security, or anti-spam settings change.
7. Data retention and security
We retain information only for as long as reasonably necessary for the purpose for which it was collected, to maintain appropriate organizational records, resolve disputes, protect safety and security, or meet legal obligations. Retention periods may differ depending on the type of record.
We use reasonable administrative, technical, and organizational safeguards intended to protect information. No website, email system, or storage method can be guaranteed completely secure, so please avoid submitting sensitive information through ordinary website forms.
8. Children’s privacy
NC Youth Impact serves young people, but the public website is intended for general informational use. Children under 13 should not submit personal information through the website without the involvement and permission of a parent or legal guardian.
If we learn that personal information was submitted online by a child under 13 without appropriate parental authorization, we will take reasonable steps to delete it or obtain the consent required by applicable law. A parent or guardian may use our Contact page to request review or deletion of a child’s information.
9. Event photos, names, and student work
Our website reports on youth-led projects and community events. With permission when required, we may publish photographs, names, quotes, award information, project descriptions, posters, artwork, or other student-created materials.
Information published on a public website may be viewed, copied, indexed by search engines, or shared by others. Media releases and project-submission terms should describe the intended publication and use. To ask about removal or correction of public content, contact us using the method below.
10. Your choices and privacy requests
You may contact us to ask whether we hold personal information submitted through the website and to request access, correction, or deletion. You may also withdraw consent for future use where processing is based on consent. We may need to verify the requester’s identity and may retain information when permitted or required for safety, legal, security, or recordkeeping reasons.
Website administrators can also use WordPress privacy tools and form-response controls to review, export, or delete information when appropriate.
11. Changes to this policy
We may update this Privacy Policy when our website, programs, service providers, or legal obligations change. The updated policy will be posted on this page with a revised effective date. Material changes may also be communicated through the website or another appropriate method.
12. Contact us about privacy
Questions, concerns, correction requests, and deletion requests may be submitted through the NC Youth Impact Contact page. Please write “Privacy Request” in your message and provide enough information for us to understand and respond to the request.